Companies around the globe have rolled out mandatory remote work or work from home policies in response to the COVID-19 pandemic.
This will result in major disruptions to business flows, particularly for companies that are still mired in manual and paper-based business processes.
But your business operations need to continue no matter where you work and that includes paying the bills.
CoreIntegrator can help your company maintain business continuity in a virtual environment to accommodate work from home during the Coronavirus pandemic and beyond.
Contact us now and we’ll have you ready to process AP invoices remotely in days – not weeks or months – and you’ll be one step closer to running your operations remotely. And during the COVID-19 pandemic we are offering an Emergency Use Offer of A/P One with one free month of invoice processing and no long-term contracts.
Best of all, your remote AP processing solution can be deployed 100% remotely during the Coronavirus pandemic. We’ll have your employees processing AP invoices from home within 2 or 3 days while maintaining total social distancing!
Or you can….
Work From Home with CoreIntegrator
One of the major benefits of a digital transformation including workflow automation is the ability to conduct business remotely.
With CoreIntegrator you can continue to process accounts payable transactions remotely from home, from a cafe or from anywhere in the world. You won’t miss a single payment or be charged a single late payment fee!
Receive Invoices Electronically
Invoices are typically sent to you via mail (paper document) or email (PDF document).
CoreIntegrator workflow automation solutions including accounts payable automation allow your business to receive invoices electronically.
So there is no need to go into the office and open paper mail including paper invoices for processing.
With CoreIntegrator solutions, invoices are electronically received. No more paper invoices, no need to go to the office to receive them!
Code, Process and File Invoices from Anywhere
Once received, invoice information needs to be added into your accounting system. This work is typically done manually by an AP clerk, bookkeeper or in smaller businesses sometimes even a receptionist.
Unfortunately, manual data entry is slow. And often results in ‘fat finger’ mistakes. And all that time spent manually entering invoice data costs your company money.
But with CoreIntegrator solutions you can efficiently code and process invoices from anywhere.
Whether you are on a cloud solution or a server solution, CoreIntegrator allows you to code invoices, assign GL codes and handle invoice payment preparation from home.
And Smart AP robotic process automation by CoreIntegrator makes your accounts payable data entry far easier with minimum wasted effort.
Whatever your AP automation workflow entails, CoreIntegrator gives you the tools and ability to efficiently input, processed and file accounts payable from anywhere.
Invoices Can be Approved from Anywhere – Even on Mobile Devices
And with CoreIntegrator, your invoice approval process can be accomplished 100% remote.
Many businesses still manage approvals by having the book keeper or AP clerk walk the paper invoice around and leave it for the approver to initial or sign.
This is not only inefficient, it requires physical presence. And invoices left in approvers’ in-boxes get lost or forgotten leading to late payment penalties. Worse, this approach is ripe for fraud as it’s not terribly difficult for a bad actor to forge an approver’s initials or signature.
Other small to medium sized businesses email a PDF copy of the invoice to the approver. The approver then replies to the email saying ‘approved’.
While this approach allows for remote approvals, emails get ignored or accidentally deleted meaning a vendor goes unpaid.
And in both processes, the accounting or AP clerk has to constantly chase after approvals – if he or she can keep track of which invoice approvals are outstanding and whose desk or email box they are lingering in!
Larger businesses usually have a more complex set of rules to determine who needs to authorize the invoice. Sometimes 2 or more people have to approve the same invoice. In these cases a more robust process invoice approval is required. Using a manual/paper process in these cases is a recipe for disaster.
Once again, however, CoreIntegrator can make the approval process not only simple and secure from fraud but also accomplished from anywhere.
Integration with Your ERP or Accounting System
Once the correct person or people have authorized the invoice for payment, it needs to be paid.
In a manual AP process this may involve sending a paper invoice or email to the correct person or department for payment.
This wastes time and requires physical presence.
With CoreIntegrator accounting system integrations, your approved invoice data is automatically pushed to your ERP or accounting system for payment. No physical presence required!
CoreIntegrator AP Automation Enables Work From Home
The Coronavirus pandemic and resulting social distancing and work from home and remote work policies are pushing the limits of business processes.
Remote work and work from home will be a reality during this troubling time. And it’s likely that this surge in remote work and work from home will forever transform the typical American workplace.
So tools like AP automation from CoreInegrator that enable remote work and work from home will become more important.
Contact us to find out how CoreIntegrator can save you company time, money and process accounts payable from anywhere.