As a senior finance leader, you already know what integrations can do for your business. Applying automation to the expense reporting process, for example, can reduce processing costs by 58%. Plus, many accounting departments find their communication and relationships with other departments significantly improves after implementing accounting software integrations.
If the success stories are anything to go by, you’re probably itching to dive in.
All of a sudden, reality hits.
The budget is not infinite, as your team is all too aware.
So which integration should you choose, and what impact can they really have on your business?
Keep reading to find out our views, from the experts with over 20 years experience at CoreIntegrator.
Need a completely customized accounting software integration for AP automation? We can help you create an optimized solution that eliminates manual work, reduces invoice processing costs and helps your team reach their full potential. Reach out to the team today for a consultation.
Why choose to integrate your accounting software to AP automation?
Traditional AP accounting means a whole load of manual processes that are prone to human oversight errors. Dealing with invisible data and struggling to make sense of the inaccessible information. Your leaders are left to make blind decisions in areas of the business that could otherwise be risk-free.
Of course, we’ve all moved on from traditional accounting in some sense or another.
But a key group of accountants (and their companies) are still being left behind.
You see, the average enterprise is now using over 900 applications to aid daily operations, but only 28% of these are integrated. This means that staff are still experiencing problems, such as:
- Manual data entry and extraction from one program so that it can be read by another
- Heightened security risk as there’s no way to securely transport sensitive information between softwares
- Reduced efficiency: the exact opposite result of the goals for many of these softwares
This is why AP automation accounting software integration is key. With an all-in-one system, your people can flow easily between programs without risking the integrity of your data, and without having to deal with slow export and import times. Integration opens a new door of opportunity for your finance function; removing the need for much of the manual work associated with accounts payable.
Ready for an all-in-one system which you can customize and adapt? CoreIntegrator’s enterprise workflow empowers finance teams – get your demonstration today!
6 best accounting software integrations for AP automation
Here are six of the best accounting software integrations for AP automation:
- Oracle Peoplesoft
- Quickbooks online
- Sage Intacct
- Microsoft Dynamics 365
- SAP Concur
- Vista Viewpoint
With each recommendation, we’ve included AP automation success stories of what real clients actually experienced. So you can apply the system to your own situation, and begin to see what CoreIntegrator’s AP automation solutions could do for you.
Oracle Peoplesoft is a robust and enormously powerful tool available for finance and procurement teams.
But it can also be hugely overwhelming – their homepage lists 52 different solutions for your team to choose from. Unfortunately, this means that going it alone can lead to a steep learning curve, impacting current operations and delaying future strategies.
However, the benefits that Oracle Peoplesoft can provide to your integrated accounting system should not be underestimated.
Let’s take a look at the invoice approval workflow. When done manually, your people are under intense pressure to go back-and-forth between approvers, delaying payment to suppliers and putting a strain on working relationships. At the bottom line, this leads to higher production costs and a stressful environment.
This problem was all too familiar for Arch MI, a mortgage company based across the United States. But upon implementing Oracle Peoplesoft and (importantly) integrating the program with CoreIntegrator AP automation, the team was able to streamline their invoice approval workflow and create an automated PO matching system.
Arch MI credits this integration with making their entire organization more efficient while being able to keep the complex accounting processes that they were already familiar with. Truly a win-win!
Probably the most famous of the bunch for smaller businesses, Quickbooks is used by over 5 million customers around the globe.
It’s a real showstopper for enterprises that operate in multiple jurisdictions because it’s designed to comply with local tax regulations. For example, Quickbooks complies with IRS legislation in the US, and HMRC in the UK.
The compliance-driven accounting platform means your people won’t need to build their own processes for external auditors; instead everything is made simple. And with so many users, tax auditors are already incredibly familiar with the program – making it hard to go wrong.
The advantages of Quickbooks online are multiplied when you add AP automation. Suddenly you will be able to approve and pay invoices in hours rather than days or weeks. Not only will an AP automation integration with Quickbooks online end late fees, it even allows companies to qualify for early payment discounts.
Sage Intacct is a cloud-based platform that dynamically allocates your budget, and creates a specialized contract management process based on individual conditions. Moreover, Sage Intacct is the only financial management software endorsed by the American Institute of Certified Public Accountants.
Integrated with CoreIntegrator’s enterprise workflow, you’ll accelerate efficiency by synchronizing data across finance, procurement and human resources.
The bottom line?
A completely streamlined single dashboard of information that moves with the direction of your company. Real-time insights on cash flow when you need them the most, and confident strategic decision-making.
But this doesn’t just stop at budgeting and vendor management. Because we help automate your invoice processing, general ledger entries, travel and expense, purchasing, purchase order processing, and many other workflows too!
Demo the workflow today to see exactly how we can help you integrate accounting softwares to do the heavy-lifting for your finance department.
Microsoft Dynamics 365
Here’s a success story about accounting software integration with Microsoft Dynamics that led to:
- Early payment discounts
- Total insight on invoice status
- Improved efficiency across the entire finance department
Vertical Bridge, a large network infrastructure company, had been using the Microsoft Dynamics system for years. While the staff were familiar with the software, it was creating blockages once the business became ready to scale. Manually entering the invoice data for hundreds of vendors onto the program, as well as constant follow-ups with invoice approvers was wasting time.
CoreIntegrator created a custom accounting software integration for Microsoft Dynamics, specifically tailored to the needs of the Vertical Bridge team. We built a system that used machine-learning technology to memorize how the team was processing each invoice from different clients. If pre-set controls were met, this treatment would be replicated automatically. It totally removed the need for human oversight.
This resulted in huge time and cost savings for Vertical Bridge, so much so that employees can now focus on vendor relationship management.
But the best thing about this transformation, as noted by Vidette Pires (VP of IT) is that CoreIntegrator:
With CoreIntegrator’s accounting software integration, Dynamics 365 Business Central empowers finance professionals to automate their processes and scale quickly. For growing businesses, this is more important than ever.
Plus, with over twenty years of collaboration with Great Plains, we can also get you set up with Microsoft Dynamics GP, the original accounting software.
If you want to learn more about what you can do with Microsoft Dynamics GP or BC, and how to get started, check out this resource.
One of the biggest problems that tech companies are currently facing is overhiring. During periods of growth, they scale their headcount, and then lay off staff when market conditions change.
It’s a vicious cycle.
But for a true focus on spend management, and making the right decisions when scaling, we recommend SAP Concur.
Working with SAP Concur allows the finance function at large companies with:
- Budget compliance
- Analysis and reporting
As such, adding integrated AP automation to this accounting system means that much of the work is done-for-you. When paired with CoreIntegrator, you’ll access best-in-class technology that can improve the efficiency of your AP department by 500%.
Even when scaling up operations for growth, your hiring manager can be thoughtful about when to bring on new team members. Not only does this help conserve your costs, but it can be one of the most strategic ways to build a reputation as an organization which hires with purpose.
Vista by Viewpoint is certainly a heavyweight in the accounting software world for construction companies. In fact, their most common type of customer is generating between $10-50 million dollars in revenue each year and employing between 20-50 people.
With construction-specific features, Viewpoint could easily be the market leader for integrated AP automation in this sector. One of their own case studies could be the best example to show why this program is so popular.
Their customer, Chandos construction, was experiencing problems with duplicate data entry and an inflexible program that led to inefficiencies. It meant that project management across operations was slow, and their people were having to spend more time on meaningless tasks.
Combining Vista with CoreIntegrator’s system means that all of these advantages also come with a dedicated support team, including free-of-charge calls to troubleshoot product-related issues. Moreover, we’ve previously delivered full training sessions to our clients, ensuring that they can be up-and-running with their new accounting software integrations within just three days.
Transform your accounting system with AP integrations
With the sheer number of products on the market, it’s easy to see why even the most experienced finance professionals struggle to find AP automation integrations for their accounting software.
But CoreIntegrator can integrate with any accounting system, saving time and money for your company.
Ready to start the AP automation integration process? Get in touch with our people at CoreIntegrator to start your journey towards better accounting.